Office Services Concierge/Administrative Assistant

Posted 4 days ago

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Job Details

Full Time

Location

Halifax, NS

Job Description

Overview
At KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

An enthusiastic and dedicated individual is required for an Office Services Concierge/Administrative Assistant at our Halifax office. The successful candidate will work in a professional environment providing support to the office, fulfilling catering requests and covering for reception, as directed by the Office Manager.

This is position is deemed to be essential and required to be performed in office.

What you will do

Coordinate meetings, including booking of meeting rooms through Outlook and electronic schedule management system
Arrange for required catering, reconfigure the layout of boardrooms and meeting rooms to accommodate meetings and events, and video conference requirements
Seek out new, cost-effective vendors to provide guests and colleagues with more catering options and value
Monitoring and maintaining supplies
Conduct daily spot checks of all meeting rooms, serveries and the Kafé to ensure that the office supply inventory is complete
Maintain and tidy coffee machines and serveries
Assist with our Conference Floor's A/V needs and provide A/V support to internal, client and external meetings (training provided)
Maintain and re-stock first-aid kits monthly
Assist with print jobs, scanning, etc
Back-up with coding invoices in payable system (Coupa)
Primary back-up to receptionist
Other administrative duties, as required

What you bring to the role

Excellent customer service and interpersonal skills
Professional attitude and approach are a prerequisite
Well-organized, capable of and interested in taking initiative
Ability to prioritize work and to work under pressure to meet strict deadlines
Discretion and the ability to handle confidential material appropriately
Basic A/V skills and/or a keen willingness to learn
Timely in responding to inquiries and requests and willingness to escalate where appropriate
Demonstrated initiative to resolve client issues where appropriate
Experience using the Microsoft suite of applications (Word, Excel, Adobe Acrobat and PowerPoint)
Knowledge of Microsoft Teams
Ability to work as a member of a team, as well as independently
Service and detail oriented, takes pride in completing tasks efficiently and effectively
Must be able to work with all levels of professional staff

Providing you with the support you need to be at your best
Our Values, The KPMG Way
Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process
At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have the opportunity to request an adjustment or accommodation at any point throughout the recruitment process. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG's Employee Relations Service team by calling 1-888-466-4778.

About KPMG

KPMG LLP is the Canadian member firm of KPMG International. We provide Audit, Tax, and Advisory services to many of the public and private business, not-for profit, and public sector organizations in Canada. Nationally, there are 40 offices and over 700 partners and 7,000 employees working together to help Canadian businesses achieve their goals. Leveraging the skills, knowledge and passion of our firm and our people allows us to serve our clients with uncompromising professionalism, cutting through complexity to provide valuable insight—in Canada and around the world. KPMG s.r.l./S.E.N.C.R.L. est le cabinet canadien membre de KPMG International Cooperative (« KPMG International »). Nous offrons des services professionnels en audit et en fiscalité ainsi que des services-conseils à une vaste clientèle composée notamment de sociétés ouvertes et fermées, d’organismes sans but lucratif et d’organisations du secteur public au Canada. KPMG compte 40 bureaux à l’échelle nationale, au sein desquels collaborent plus de 700 associés et 7 000 employés pour aider les sociétés canadiennes à atteindre leurs objectifs. Nous misons sur les compétences et le savoir-faire de notre équipe pour servir nos clients − au Canada et ailleurs dans le monde − avec rigueur et professionnalisme. Notre mission première : simplifier la complexité en proposant des perspectives éclairantes.