Administrative Coordinator

Overview
At KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

KPMG is seeking a dynamic Administrative Coordinator to provide senior-level support to the Office of the CEO. This pivotal role is responsible for delivering comprehensive administrative and operational assistance, ensuring the timely and effective execution of projects while enhancing overall team efficiency. If you are exceptionally organized and committed to professional and service excellence, this opportunity is tailored for you!

This position will require regular in-person attendance in our Toronto office.

What you will do
Senior Leadership Support:

• Deliver comprehensive administrative support to the CEO's office, ensuring seamless day-to-day operations.

• Provide administrative and strategic project support as required by the office of the CEO.

Operational Support:

• Assist in managing the CEO's calendar and communications, prioritizing high-impact tasks to optimize their time.
• Serve as a reliable backup for the Executive Assistant during absences, ensuring continuity in executive support

Event and Travel Management:

• Coordinate logistics for internal and external meetings, including client engagements and team-building activities, ensuring all details are meticulously handled.
• Arrange complex travel plans, both domestic and international, including business visa requirements.

Meeting & Communication Management:

• Create high-quality PowerPoint presentations for various audiences, ensuring all content is visually engaging and on-brand.
• Prepare meeting materials, including briefing documents and agendas, and document meeting minutes while following up on action items.
• Oversee office supply orders and support equipment procurement.

Expense/Time Reporting:

• Effectively track and reconcile expenses and submission of time reports.
• Acts as a liaison between Partners and Delivery Centre on billing requirements, as applicable

What you bring to the role

• Post-secondary education or an equivalent combination of education/experience as a coordinator supporting senior leadership
• 3+ years in a dynamic administrative role or as a project coordinator in a complex and highly regulated industry
• Advanced skills with MS Office Products, in particular, Microsoft Word, Outlook, Excel, and PowerPoint (integrating data, graphics, and multimedia elements to enhance presentation impact)
• Excellent communication skills.
• Good judgment and analytical skills with a focus on attention to detail.
• Capable of working independently and taking ownership of tasks.
• Proactive in anticipating and responding to team's needs and manage multiple priorities in a highly organized manner.
• Excellent time management and organizational skills
• Highly effective at managing urgent requests and prioritizing work while using sound judgment
• Ability to handle highly sensitive and confidential information requiring a high level of discretion.

At times, business needs arise, and employees are required and agree to work beyond their normal workday or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

Providing you with the support you need to be at your best
For more information about KPMG in Canada's Benefits and well-being, click here .

Our Values, The KPMG Way
Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. For more information about Inclusion, Diversity & Equity in Recruitment, please click here .

Adjustments and accommodations throughout the recruitment process
At KPMG, we strive for an inclusive recruitment process that allows all candidates to Come As You Are and Thrive with Us. We aim to provide a positive experience and are ready to offer adjustments or accommodations to help you perform at your best. Adjustments (an informal request), i.e. extra preparation time or the option for micro breaks during interviews, and accommodations (a formal request), i.e. accessible communication supports or technology aids are tailored to individual needs and role requirements.

To begin a confidential conversation about adjustments or accommodations at any point throughout the recruitment process, we encourage you to contact KPMG's Employee Relations Service team for support by emailing cdnersteam@kpmg.ca or by calling 1-888-466-4778, Option 3.

For information about accessible employment at KPMG, please visit our accessibility page .