Administrative Assistant

Posted A month ago

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Job Details

Full Time

Location

Nova Scotia

Salary

dollar sign 30.040 to 35.150 per hour (plus commission)

Job Description

We are looking for a proactive and detail-oriented Remote Administrative Assistant to support our team from a virtual setting. The ideal candidate will be organized, efficient, and capable of handling a wide range of administrative and executive support tasks. This position offers an opportunity to work remotely with a flexible schedule, ensuring a healthy work-life balance.

Responsibilities:

Manage and maintain executives’ schedules, appointments, and travel arrangements.
Arrange and coordinate meetings and events, including preparing necessary documents and presentations.
Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
Assist in the preparation of reports, spreadsheets, and presentations.
Conduct research and compile data to support projects and initiatives.
Perform general administrative tasks, such as filing, copying, and scanning documents.
Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders.
Act as the point of contact between executives, employees, clients, and external partners.
Uphold a strict level of confidentiality and professionalism.

Requirements:

Proven experience as an Administrative Assistant or similar role.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent verbal and written communication skills in English.
Strong organizational and time-management skills with the ability to prioritize tasks.
Attention to detail and problem-solving skills.
Ability to work independently and remotely while maintaining a high level of productivity.
Knowledge of online tools and software (e.g., Google Workspace, Slack, Zoom).
Canadian residency with eligibility to work.

Preferred Qualifications:

Post-secondary education in Business Administration or a related field.
Experience working in a remote or virtual environment.
Familiarity with project management tools (e.g., Asana, Trello).
Bilingual proficiency (English and French) would be an asset.

Benefits:

Competitive salary based on experience and qualifications.
Flexible work hours and remote work option.
Professional development opportunities.
Health and wellness benefits package.

Application Process: Interested candidates are encouraged to submit a resume and cover letter outlining their qualifications and availability. Please specify your experience with remote work and your eligibility to work in Canada.